Microsoft Outlook - Create hyperlinks to network files
Rather than sending a document as an attachment which can create version issues and quickly increase the size of your mailbox, you can send a link to the document.
There are several methods you can use to insert a hyperlink, however some methods are dependent on your version of Windows so we have listed the easiest method below.
- Open Windows Explorer and select the file you wish to share
- Open an new email or navigate to an existing email so that you can see both windows on your computer screen.
- Hold down the right-hand button on your mouse when over the document and drag the mouse over to the body of the email and drop it. Select Create Hyperlink Here which will insert a hyperlink to the file.
- Hyperlinks will only work when sending to colleagues within the same organisation who have access to the folder which contains the file
- Creating hyperlinks to files within your personal H drive will not work as the other person does not have access to your H drive
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