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Microsoft Outlook - Create hyperlinks to network files

Rather than sending a document as an attachment which can create version issues and quickly increase the size of your mailbox, you can send a link to the document.

There are several methods you can use to insert a hyperlink, however some methods are dependent on your version of Windows so we have listed the easiest method below.

  1. Open Windows Explorer and select the file you wish to share
  2. Open an new email or navigate to an existing email so that you can see both windows on your computer screen.
  3. Hold down the right-hand button on your mouse when over the document and drag the mouse over to the body of the email and drop it. Select Create Hyperlink Here which will insert a hyperlink to the file.

Please note:

  • Hyperlinks will only work when sending to colleagues within the same organisation who have access to the folder which contains the file
  • Creating hyperlinks to files within your personal H drive will not work as the other person does not have access to your H drive
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